CUCKFIELD TOWN FOOTBALL CLUB

1. The Club shall be called the “Cuckfield Town Football Club” and shall be affiliated to the Sussex County football Association

1. The objects are to provide association football for its members and such social and recreational pursuits as may be deemed desirable by the Committee.

1. The Officers shall consist of the President, Chairman, Honorary Secretary, Honorary Treasurer Fixtures Secretary, Registrations Secretary, Team Managers and Youth Development Officer all of whom shall be appointed at the Annual General Meeting.  Names for proposed appointments must be submitted to the Hon Secretary no later than 14 days before the date of the Annual General Meeting. Only Officers of the Club and fully paid up Club members from the previous season shall have voting rights at the annual general meeting.  New members shall have no such voting rights.

There shall be not more than 6 Honorary Vice Presidents who shall be invited to serve annually.    They shall have no voting power. Any member of the Club having completed a minimum of 20 service to the Club shall be eligible for life membership of the Club, Subject to the approval of the Annual General Meeting.  Life members will be entitled to stand on the General Committee and will have full voting rights.

1. The Club shall be controlled by a General Committee consisting of Officers and not more than four other Members who shall be appointed at the Annual General Meeting.

The General Committee shall meet once a month and proceedings at that meeting shall be recorded in the form of minutes.  At meetings of the General Committee five shall form a quorum (which will be three Officers and two General committee members).

1. The property and/or assets of the Club shall be invested in the General Committee who shall have the power to appoint such sub-committees as may from time to time be deemed necessary and shall receive reports of such sub-committees at its meetings.  Members of the sub-committees shall elect their own Chairman.

The General Committee shall have the power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the Club and have the power to fill such vacancy that may arise in its constitution between Annual General Meetings. The expelled member has the right of appeal to the Committee (within seven days of being expelled).

The General Committee shall have the power to declare a seat vacant should a member absent himself from three consecutive meetings without an explanation deemed satisfactory. The General Committee shall have the power to co-opt onto the Committee additional members that they feel would benefit the Club between Annual General Meetings.

1. Membership shall consist of playing and non-playing members. Candidates for membership shall be proposed and seconded by Club Members. A register of members shall be kept by the Registrations Secretary.

1. The annual subscription to the Club and the match fees payable are to be decided by a majority vote at the Annual General Meeting. The General Committee shall have the power "to review the match fees in line with the financial situation of the Club from time to time”.

Any member failing to pay his match fees and who falls into arrears of three weeks shall not be considered for selection until he pays the arrears in full. The match fee set by the Committee shall be paid on the match day failing this; the fee will be increased to such an amount as agreed by the Committee and notified at the AGM at the discretion of the managers with the consultation of the Committee.

Any member wishing to resign or seeking a transfer from the Club shall give notice to this effect to the Secretary such notice shall be accompanied by payment of all Club dues owed to the Club by that individual.

1. The AGM shall be held not later than the end of June each year. The Secretary shall give 21 clear days notice of such a meeting to all members by the placing of notice in a manner which he sees fit so all are informed. Notice of the AGM will be posted on the CTFC Website.

The Financial statement and Secretary's report shall be received by the meeting which will also elect by Officers and General Committee by a show of hands, appoint auditors and transact any other business allowed by the Chairman.

1. An Extraordinary General Meeting may be convened by the General Committee when deemed desirable and also on the request of 12 members. The Secretary shall give 7 days clear notice to all Members of such meetings at which 10 members shall form a quorum. The General Committee has the right to review any member’s position at any time. Their decision will be binding.

1. The General Committee shall cause to be kept by the Honorary Treasurer proper books of accounts, which shall be audited yearly. Official receipts for expenditure shall be kept. Records of receipts of match fees and expenditure of referee’s fees shall be kept and presented to the Committee on request.

The General Committee shall authorise cheques to be signed by the Secretary and Treasurer. Except for normal pre-season expenditure (affiliation, pitch. fees. insurance etc.) any expenditure exceeding £100 must be authorised by the General Committee.

1. No alteration to these rules shall be made except at the AGM or an EGM convened for that purpose and only if supported by a majority of those present and voting at such meeting.

Notice of proposed alterations to these rules must be given to the Secretary in writing one calendar month before the AGM each year and such proposals must be notified to members.

1.  Any matters not governed by the foregoing rules shall be dealt with by the General Committee, the decision of this body being final and binding.

POLICY  STATEMENT

It is the policy of the Club that all playing members, at the time of signing for the Club, will be available for selection for all teams within the Club (Vets excepted on age restriction) The first team manager has first choice of all playing members when selecting his team (followed by the second team manager and so on, after consultation with the other managers and Youth Development Officer). In any case of dispute the matter will be referred to the General Committee.

All members of the Club should be aware, and read a copy, of the Club's Code of conduct relating to Players, Managers and Coaches etc.